Title: AAPD 16-02 REVISION 2 (R2) CLAUSES AND SPECIAL CONTRACT REQUIREMENTS FOR FACILITIES ACCESS, SECURITY, AND INFORMATION TECHNOLOGY (IT) (Class Deviations M/OAA-DEV-FAR-20-3c and M/OAA-OAA-DEV-AIDAR-20-2c)

Subject Category: ACQUISITION MANAGEMENT

Purpose: This AAPD Revision 2 extends the applicability of the deviated regulatory text from AIDAR and FAR and the requirements of AAPD 16-02 Revised, “Clauses and Special Contract Requirements for Facilities Access, Security, and Information Technology (IT) (Class Deviations M/OAA-DEV-FAR-18-2c and M/OAA-DEV-AIDAR-18-2c)” (now archived). The Class Deviations are effective April 30, 2020 through April 29, 2022. Any changes to the AAPD associated with this revision are highlighted in yellow throughout.

Required Action:

a. If no information technology is identified, Contracting Officers (COs) must insert the new clause “Limitation on Acquisition of Information Technology” in all solicitations and contracts issued after the effective date of this AAPD.

Where information technology is identified, the CO must incorporate the special contract requirement “Information Technology Approval” and other applicable clauses/special contract requirements in all solicitations and contracts issued after the effective date of this AAPD. The special contract requirements apply to solicitations and contracts that include information technology as defined in Section 3 of this AAPD.

b. In all existing contracts where no information technology is identified, COs must include the new AIDAR clause “Limitation on Acquisition of Information Technology” through a bilateral modification when next modifying the contract. Such a modification is not required during the last few months of an expiring contract where no IT is expected to be acquired, and no contract extension is contemplated.

For existing awards that already include the AAPD 16-02 (Revised) special contract requirements or clauses, or if information technology has been identified, COs must include the updated version of the contract requirements (and others as applicable) through a bilateral modification when next modifying the contract. Such a modification is not required during the last few months of an expiring contract where no contract extension is contemplated.

Date Issued: 
Thursday April 30, 2020